The Time Administrator position is a member of the Time Administration team and works to ensure the timely processing of payroll for large populations of salaried exempt / non-exempt and hourly employees primarily utilizing Workday and Excel.

The successful candidate must be someone who is self-motivated and works independently with little work direction, works to produce high quality error-free work, is flexible and quickly adapts to changing priorities, uses independent judgment and decision-making skills, multi tasks, and demonstrates interpersonal skills in a professional demeanor.

This position also requires the ability to discreetly and routinely handle confidential information. Business knowledge and / or experience working with or within Company systems are highly desirable.

Roles and Responsibilities :

Responsibilities for this position may include but are not limited to :

Time administration for large population of salaried exempt / non-exempt and hourly employees

Conducts various payroll audits per payroll deadlines to ensure compliance with payroll policies, procedures, and applicable laws

Primary point of contact for employees and managers questions with regards to time / pay policies and guidelines.

Provides detailed counsel on routine as well as complex time coding and pay situations.

Audits time entries / time records prior to four rigid payroll-closing deadlines per month. Uses independent judgments to make necessary corrections to timesheets (within scope of time / pay guidelines) or follows up if needed prior to pay close.

Acts as liaison between employees, HR and Corporate Payroll regarding payroll matters

Maintains confidential information

Runs time approval and pay reports in a timely manner to meet FLSA / SOX requirements

Manages short term employee disability time coding while identifying issues and resolving as needed

Conducts SAP time / pay training for Office Assistants, Planner Schedulers and Supervisors

Conducts Payroll training for new hire O&M employees

Coordinates with various departments (Corp. Payroll, Disability Management Group, Corp. Disability, etc.) to resolve employee time / pay issues.

Maintains filing system for payroll documents in compliance with record retention policy.

Creates / Maintains webpages for the Payroll website

Partners with other time administrators and assists when applicable.

Other duties as assigned as well as handles special projects as needed.

Qualifications and Education Requirements :

High School diploma or equivalent.

Advanced proficiency in Microsoft Suite (Excel, PowerPoint, Word, and Outlook).

Demonstrated ability to analyze data with the ability to problem solve / troubleshoot.

Ability to independently establish priorities on a daily basis in support of broader departmental goals and objectives.

Demonstrated strong collaborative communication and interpersonal skills working effectively with others in a team environment in support of customers.

Demonstrated ability to complete work assignments with limited direction.

Strong organization and multitasking skills balancing multiple priorities / projects at the same time without compromising the quality / accuracy of the work product while meeting deadlines.

Demonstrated ability to manage confidential data.

Demonstrated ability to produce accurate and high-quality work products. Seeks customer input to continually improve products and services.

Demonstrates ability to seek out opportunities to assume new job responsibilities.

Attention to detail, manages large volumes of data. Is accurate, conscientious and self-motivated. Exhibits flexibility to changing environment and can work concurrently on multiple requests and projects.

Uses independent judgment and can proceed on own initiative.

Ability to clearly communicate both orally and written. Must be clear, concise and tactful in verbal interactions, establishing and maintaining positive rapport.

Must be able to maintain a friendly demeanor while dealing with multiple requests. Displays professionalism.

Must be able to work cooperatively and effectively as a member of a team. Contributes and demonstrates commitment to the team.

Understands and uses quality improvement concepts and methods. Seeks opportunities to assist others.

Must have a valid driver s license and current state required minimum vehicle insurance coverage to drive onto Client and Company property.

Preferred Skills :

Payroll experience for large employee population preferred.

SAP / BI experience.

Workday experience.

Bachelor's degree in HR, Finance or related field.

Payroll certification.

Experience / knowledge of SOX, FLSA, wage & hour laws, & SAP payroll processing.

Pay Range :

This pay information is being provided pursuant to applicable law and is based in part on market location.

Benefits :

The benefits available with this position include :

• Ongoing Training (RSO, Systems, Software Programs, OSHA Safety, JJ Keller, etc.)
• Continuous Employment Development and Learning
• Ongoing Advocacy, internal assets with HSE, Legal and HR teams and experts to aid in Employee Career Path and Advancement
• 401K
• Aetna & Kaiser Group Medical Coverage
• Dental Insurance Coverage
• Vision Insurance Coverage
• Basic Life Insurance & AD&D
• Long Term Disability
• Voluntary Short-Term Disability
• Access to Health Joy
• GAP Medical Coverage
• Direct Deposit
• Health Savings and Flexible Spending Accounts

Cenergy is a dynamic, diverse, woman-owned company that has provided stellar support to our clients globally for over 25 years! We hire extraordinary people, and each of our team members are encouraged to embody our core values to drive innovation and own it with integrity and trust while adding to our positive and forward-thinking atmosphere.

Last updated : 2024-04-23